Create an Item
An item is a product or service offered by your company. It is the building block for creating invoices, managing stock, and tracking sales.
Home > Stock > Items and Pricing > Item
Prerequisites
Before creating an item, make sure you have:
- Set up your company
- At least one Item Group (created by default: Products, Services, Raw Materials)
- At least one Warehouse (created by default with the company)
1. Create an item
- Search for Item in the search bar (or go to
Stock > Item) - Click + Add an Item
- Enter the Item Code — a unique identifier (e.g.,
PLANK-IROKO-2M) - Select the Item Group (e.g., Products)
- Check whether it is a stock item (physical product) or not (service)
- Click Save
2. Item properties
- Item Code — Unique identifier. Can be an internal code or the product name
- Item Name — Full name displayed on invoices and quotations
- Item Group — Category to organise your items (Products, Services, etc.)
- Unit of Measure (UoM) — Default unit (Unit, Kg, Metre, Litre, etc.)
- Stock Item — Checked if the item has physical stock to track. Unchecked for services
Additional options
- Maintain Stock — Enables stock quantity tracking
- Allow Alternative Item — Allows suggesting a replacement if the item is out of stock
- Has Variants — Enables variants (e.g., size, colour) for this item
3. Description and brand
- Brand — The product's brand (optional)
- Description — Detailed description displayed on printed documents
- Barcode — Add one or more barcodes (EAN, UPC, etc.)
4. Pricing
To set the selling price:
- In the Item Price section, click the link or search for Item Price
- Create a new price with:
- Price List — Standard Selling (default selling price)
- Rate — The unit price
- Currency — Your currency (XAF, XOF, etc.)
TIP
You can set multiple prices for the same item: a selling price, a buying price, and special prices per customer or supplier.
5. Inventory
If the item is stocked, configure these fields:
- Default Warehouse — The main warehouse where this item is stored
- Valuation Method — FIFO (First In, First Out) by default
- Opening Stock — The initial quantity if you are starting with existing stock
Automatic reorder
You can set a reorder level to be alerted when stock is low:
- Reorder Level — Threshold quantity (e.g., 10 units)
- Reorder Quantity — Quantity to order (e.g., 50 units)
- Warehouse — The relevant warehouse
INFO
A Material Request is created automatically at midnight when stock drops below the reorder level.
6. Purchasing
- Default Supplier — The usual supplier for this item
- Lead Time — Number of days to receive the order
- Last Purchase Date / Last Purchase Rate — Filled in automatically
7. Taxes
- Tax Template — Select the applicable tax template (VAT, etc.)
OHADA
For businesses subject to VAT in the OHADA zone, create a tax template at 19.25% (Cameroon) or the rate applicable in your country, then assign it to your items.